Job Description

Job Summary: Office Assistant

Office Assistant will perform various routine clerical duties to support all Directors with tasks while maintaining professionalism within the scope of practice requirements.

Duties/Responsibilities:

• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepare letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and deliveries to appropriate department or individual; processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Manages calendars and schedules appointments accurately.
• Performs other related duties as assigned.
• Prepares binders, maintains and collects all contact information as instructed by all Directors.
• Maintains accounts payable invoices within excel record keeping accurately and proficiently.
• Other duties not listed may occur that will be directly given by Directors on occasion.
• Ability to take initiative for all tasks assigned.
• Ability to take constructive criticism as a learning process with positive actions.
• Ability to maintain confidentiality, knowledge of HIPPA and all company policies is KEY.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent management of multitasking with scope of urgency and to full completion.
• Proficient with Microsoft Excel, Word, PowerPoint, Multi Calendar updates with accuracy.
• Excellence with communication, interacting with Residents and Families.
• Excellence with maintaining direct communication in order of workflow chain of command.

Required Skills/Abilities:

Education and Experience:

• High school diploma or equivalent required.
• Certifications in office management or higher education.
• Strong Clerical with office assistant background history
• Strong leadership, attention to detail, documentation history.
• Strong interpersonal skills with great communication.

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